Manila

EN BANC

A.M. No. 98-3-34-MeTC           August 25, 1999

REPORT ON THE SPOT JUDICIAL AUDIT CONDUCTED IN METROPOLITAN TRIAL COURT, BRANCH 36, QUEZON CITY.

R E S O L U T I ON

VITUG, J.:

Following the spot judicial audit and physical inventory of pending cases, conducted on 25 and 26 September 1997, in the Metropolitan Trial Court of Quezon City, an Audit Team, composed of Atty. Maria Gracia C. Casaclang, Florentina A. Najarro, Susana M. Luber and Florencemaye Agbulos, with Justice Pedro A. Ramirez as consultant, reported that Presiding Judge Francisco P. Villanueva had, as of 31 July 1997, a caseload of 3,015 criminal and 182 civil cases, or a total of 3,197 cases, 55 of which (45 criminal and 10 civil) were submitted for decision. Six of the submitted cases, still unresolved, were found to be beyond the reglementary period for their disposition; to wit:

(1) Case No. 5469, People vs. Alex Nicol y Nipal, submitted for decision on 11 April 1997

(2) Case No. 15282, People vs. Cuevas, submitted for decision on 05 May 1997

(3) Case No. 55607-09, People vs. Amor De Leon, all submitted for decision on 19 May 1997

(4) Case No. 1994, Country Bankers' Insurance vs. Ayala Integrated Steel, submitted for decision on 07 February 1997

The Audit Team likewise found that 30 civil cases had remained unacted upon since the respective dates of the filing thereof, thus:

CASE FILEDTITLEDATE FILED
1. 17929Victorio, et al. v. Patnongon6-20-97
2. 18085Monterey Protective Gen. Services v. Gomez7-2-97
3. 17972Pascual v. Guianan6-26-97
4. 17839Quedan & Rural Credit Guarantee Corp. v. Landicho,et al.6-5-97
5. 17749Dilidili v. Aguidan, et al.5-19-97
6. 17643VCD Intermed v. David 4-28-97
7. 17506Avon Cosmetics v. Macayan4-8-97
8. 16565Aguilar v. Elepano11-5-96
9. 16500My Realty, Inc. v. Butihin10-28-96
10. 15916Balagtas, et al. v. Ignacio, et al.7-3-96
11. 15713Dra. Jongio v. Lapid7-1-96
12. 804-EU.P. v. Lometillo9-18-96
13. 798-EU.P. v. Itao8-23-96
14. 15858Cash Management v. Sps. Espanol7-17-96
15. 15624Bandera Publishing v. Amboy6-14-96
16. 15488Avon Cosmetics v. Novida6-4-96
17. 16360RMB Security & Gen. Services Corp. v. South Rock Realty Dev't. Corp.10-10-96
18. 14409Pamandanan v. Sps. Vecla1-29-96
19. 17338Quedan & Rural Credit Guarantee Corp. v. Sps. Dulatre3-11-97
20. 17172Capitol Appliance Center, Inc. v. Marquez2-24-97
21. 16047Lopez v. Dr. Miguel8-26-96
22. 16730Fil-American Hardware Co. Inc. v. LMV Construction Corp.11-29-96
23. 16692Maristela v. Tamorong, et al.11-21-96
24. 15363Metro Resources Ent. v. Magsino, et al.5-21-96
25. 15329Quedan & Rural Credit5-17-96
Guarantee Corp. v. Uy, et al.
26. 15084Quedan & Rural Credit Guarantee Corp. v. Samarita, et al.4-19-96
27. 14707RS Recapping Plant v. Colonina2-27-96
28. 14011Halili v. Cruz11-21-95
29. 13663Capistrano v. Agustin9-29-95
30. 13140Sanchez v. Mitra7-20-951

No further proceedings were reported to have been conducted for a considerable length of time on the following 8 cases:

CASE NUMBERTITLEREMARKS
1. 17982HHP Multipurpose Coop. Inc. v. GuasisNo setting since sheriff's return dtd. 7-28-97.
2. 17988HHP Multipurpose Coop. Inc. v. GongoraNo setting since sheriff's return dtd. 7-29-97.
3. 17413Monte de Piedad & Savings Bank v. CaluscusanNo setting since order dtd. 4-17-97 directing the issuance of Writ of Replevin.
4. 16937Fernando v. Carlos, et al.No setting since the hearing set last 2-11-97
5. 14294Pepsi-Cola Products Phil. v. ValerioNo setting since the issuance of order granting MR & noting the notice of appearance.
6. 15092MWSS v. DionisioCase was forwarded to this branch per order dtd. 5-7-96 of Judge Apalit, MeTC, Br. 43 as replacement for Civil Case No. 14938, however no further action since then.
7. 15074Dayanghirang v. CastanedaForwarded to this branch per order dtd. 5-7-96 of Judge Apalit as replacement to Civil Case No. 14946, however no further action since then.
8. 15219Colis v. VillanuevaMotion to Declare Def. In Default received by this branch on 10-29-96 thereafter no further action.2

For the period starting December 1996 up until March 1997, warrants of arrests, issued in 1,041 criminal cases, remained unserved. The cases were reflected to be pending in the court docket.

Finally, the Audit Team noted that the court had not been complying with Administrative Circular No. 90-94 (submission of Semestral Docket Inventory) since the second semester of 1994, and the Official Docket Book for criminal cases was not being used.

In its resolution of 24 March 1998, the Court resolved to:

. . . (a) DIRECT: (1) Judge Francisco C. Villanueva to: (1-a) DECIDE within thirty (30) days from notice the following six (6) cases which he deemed submitted for decision and are already beyond the reglementary period, to wit: Criminal Cases Nos. 5469, 15282, 55607, 55608, 55609 and Civil Case No. 1994; (1-b) INFORM this Court within ten (10) days from notice whether or not the following cases submitted for his decision/resolution but still within the prescribed period during the time of audit have been decided/resolved by him, to wit: Criminal Case Nos. 49874, 49875, 32878, 32879, 32880, 32881, 51489, 65598, 30001, 33667, 33467, 34046, 40440, 40441, 40442, 40443, 40444, 40445, 48845, 18846, 48847, 48848, 48849, 48850, 48851, 48852, 48853, 48854, 48855, 48856, 48857, 48858, 48859, 48860, 48861, 48862, 40794, 63571, 63572, 63573, Civil Cases Nos. 15055, 17729, 15565, 17976, 17178, 10354, 10355, 10356 and 10357; (1-c) EXPLAIN in writing within ten (10) days from notice why no disciplinary action should be taken against him for his failure to decide/resolve the abovementioned cases; (2) Clerk of Court III Danilo R. Buenaventura, Branch Clerk of Court, Metropolitan Trial Court, Branch 36, Quezon City, to: (2-a) take appropriate action within ten (10) days from notice on (aa) the following 30 civil cases which have no initial action taken thereon since the date of filing, to wit: 17929, 18085, 17972, 17839, 17749, 17643, 17506, 16565, 16500, 15916, 15713, 804-E, 798-E, 15858, 15624, 15488, 16360, 14409, 17338, 17172, 16047, 16730, 16692, 15363, 15329, 15084, 14707, 14011, 13663, 13140 and (bb) the following 8 civil cases with no further proceedings for a considerable length of time, to wit: Civil Cases Nos. 17982, 17988, 17413, 16937, 14294, 15092, 15074 and 15219 and (2-b) EXPLAIN in writing also within ten (10) days from notice why no disciplinary action should be taken against him for the delay in the aforementioned cases and for failure to submit the Semestral Docket Inventory of cases since the second semester of 1994 and to submit the same within the same period.

In his comment, Judge Villanueva informed the Court of the status of the cases; viz.:

CASE NUMBERTITLEDATE DEEMED SUBMITTEDSTATUS
1. 5469PP v. Alex Nicol Y. Nipal4-11-97Decided — 4-24-98
2. 15282PP v. Cuevas5-5-97Archived — 12-26-97
3. 55607PP v. Amor de Leon5-19-97Promulgated — 11-7-97
4. 55608— do —— do —— do —
5. 55609— do —— do —— do —
6. 49874PP v. Anres8-4-97Decided — 5-20-98
7. 49875— do —— do —— do —
8. 32878PP v. Tuan8-20-97Promulgated — 5-27-98
9. 32879— do —— do —— do —
10. 32880— do —— do —— do —
11. 32881— do —— do —— do —
12. 51489PP v. Atienza9-18-97Promulgated — 2-13-98
13. 65598PP v. Apolonio6-13-97Promulgated — 4-29-98
14. 30001PP v. Prado7-7-97Promulgated — 5-27-98
15. 33667PP v. Cataina7-14-97Promulgated — 5-28-98
16. 33467PP v. Laginon9-15-97Promulgated — 5-27-98
17. 34046PP v. Mesa9-5-97Promulgated — 5-27-98
18. 40440PP v. Manalo7-21-97Dismissed — 1-19-98
19. 40441— do —— do —— do —
20. 40442— do —— do —— do —
21. 40443— do —— do —— do —
22. 40444— do —— do —— do —
23. 40445— do —— do —— do —
24. 48845PP v. Ortiz9-10-97Pending Trial
25. 48846— do —— do —— do —
26. 48847— do —— do —— do —
27. 48848— do —— do —— do —
28. 48849— do —— do —— do —
29. 48850— do —— do —— do —
30. 48851— do —— do —— do —
31. 48852— do —— do —— do —
32. 48853— do —— do —— do —
33. 48854— do —— do —— do —
34. 48855— do —— do —— do —
35. 48856— do —— do —— do —
36. 48857— do —— do —— do —
37. 48858— do —— do —— do —
38. 48859— do —— do —— do —
39. 48860— do —— do —— do —
40. 48861— do —— do —— do —
41. 48862— do —— do —— do —
42. 40794PP v. Robel9-12-9— do —
43. 63571PP v. Gabat9-5-97Dismissed — 8-26-97
44. 63572— do —— do —— do —
45. 63573— do —— do —— do —
46. 15055Caparas v. Dr. Lustestica6-24-97Decided — 11-28-97
47. 17729Cabodil v. Indelible7-10-97Pending Trial
48. 17178Kadano, Jr. v. Disalongan10-14-97Decided — 1-30-98
49. 15565Inigo v. Sps. Panlilio10-2-97Assigned to Branch 34
50. 17976Payawal v. Pulidan10-9-97Decided — 1-30-98
51. 10354Dela Cruz v. Moneda7-31-97Decided — 8-9-96
with Writ of Execution
52. 10356— do —— do —— do —
53. 10355Moneda v. Lita— do —— do —
54. 10357— do —— do —— do —
55. 1994Country Bankers' Insurance
v. Ayala Integrated Steel		2-7-97Assigned to Branch 42

He attributed the delay in the disposition of the cases to the expanded jurisdiction of the MeTC and claimed that all efforts were being exerted, nevertheless, to resolve all pending incidents in his sala.

Clerk of Court Danilo R. Buenaventura also submitted his own report; thus:

CASE NUMBERTITLEDATE FILEDSTATUS
1. 17929Victorio, et al. v. Patnogon6-20-97Dismissed — 4-30-98
2. 18085Monterey Protective Gen. Services v. Gomez7-2-97— do —
3. 17972Pascual v. Guianan6-26-97— do —
4. 17839Quedan & Rural Credit Guarantee Corp. v. Landicho, et al.6-5-97 — do —
5. 17749Dilidili v. Aguidan, et al.5-19-97— do —
6. 17643VCD Intermed v. David4-28-97 — do —
7. 17506Avon Cosmetics v. Macayan4-8-97 — do —
8. 16565Aguilar v. Elepano11-5-96Dismissed — 9-30-97
9. 16500My Realty Inc., v. Butihin10-28-96 — do —
10. 15916Balagtas, et al. v. Ignacio, et al.7-3-96 — do —
11. 15713Dra. Jongio v. Lapid7-1-96 — do —
12. 804-EU.P. v. Lometillo9-18-96 — do —
13. 798-EU.P. v. Itao8-23-96Summons issued — 1-27-98
14. 15858Cash Management v. Sps. Espanol7-17-96Dismissed — 9-30-97
15. 15624Bandera Publishing v. Amboy6-14-96 — do —
16. 15488Avon Cosmetics v. Novida6-4-96 — do —
17. 16360RMB Security & Gen. Services Corp.
v. South Rock Realty Dev't Corp.		10-10-96Dismissed — 10-31-97
18. 14409Pamandanan v. Sps. Vecla1-29-96 — do —
19. 17338Quedan & Rural Credit Guarantee Corp. v. Dulatre3-11-97Dismissed — 4-30-98
20. 17172Capitol Appliance Center, Inc. v. Marquez2-24-97Dismissed — 9-30-97
21. 16047Lopez v. Dr. Miguel8-26-96Decided — 4-30-98
22. 16730Fil-American Hardware Co. Inc. v. LMV Construction Corp.11-29-96For Trial — 6-9-98
23. 16692Maristela v. Tamorong, et al.11-21-96Dismissed — 9-30-97
24. 15363Metro Resources Ent. v. Magsino, et al.5-21-96 — do —
25. 15329Quedan & Rural Credit Guarantee Corp. v. Uy, et al.5-17-96Dismissed — 4-30-97
26. 15084Quedan & Rural Guarantee Corp. v. Samarita, et al.4-19-96For Continuance of Trial
27. 14707RS Recapping Plant v. Colonina2-27-96Dismissed — 9-30-97
28. 14011Halili v. Cruz11-21-95 — do —
29. 13663Capistrano v. Agustin9-29-95 — do —
30. 13140Sanchez v. Mitra7-20-95 — do —

With regard to the cases "unacted on for a considerable length of time," Buenaventura reported the status thereof, as follows:

CASE NUMBERTITLEREMARKS AS OF AUDIT DATESTATUS
1. 17982HHP Multipurpose Coop. Inc. v. GuasisNo setting since sheriff's return dtd. 7-28-97.Assigned to Branch 43
2. 17988HHP Multipurpose Coop. Inc. v. GongoraNo setting since sheriffs return dtd. 7-29-97.Assigned to Branch 40
3. 17413Monte de Piedad & Savings Bank v. CaluscusanNo setting since order dtd. 4-17-97 directing the issuance of Writ of Replevin.Dismissed — 11-28-97
4. 16937Fernando v. Carlos, et al.No setting since the hearing set last 2-11-97Dismissed — 9-30-97
5. 14294Pepsi-Cola Products Phil v. ValerioNo setting since the issuance of order granting MR & noting the notice of appearance.Dismissed — 4-30-94
6. 15092MWSS v. DionisioCase was forwarded to this branch per order dtd. 5-7-96 of Judge Apalit, MeTC, Br. 43 as replacement for Civil Case No. 14938, however no further action since then.Dismissed — 9-30-97
7. 15074Dayanghirang v. CastañedaForwarded to this branch per order dtd. 5-7-96 of Judge Apalit as replacement to Civil Case No. 14946, however no further action since then.Dismissed — 9-30-97
8. 15219Colis v. VillanuevaMotion to Declare Def. In Default received by this branch on 10-29-96 thereafter no further action.Dismissed — 4-30-97

Buenaventura stated that he was not able to attend to, and submit, the required semestral docket and inventory of cases since 1994 because of the tremendous increase in caseload, the court receiving an average of 100 cases monthly.

The Office of the Court Administrator, through Senior Deputy Court Administrator Reynaldo L. Suarez, following its evaluation of the matter, took to task respondents for failing to live up to their respective responsibilities and recommended that:

1. Judge Francisco Villanueva, MeTC, Branch 36, Quezon City, be FINED of P5,000.00:

a) for his failure to decide the following cases within the required period of ninety days:

CRIMINAL CASE NO.

1. 5469

2. 15282

3. 55607-55609

b) for his failure to act with dispatch on the following cases pending in his sala:

CIVIL CASE NO.

1. 1792913. 798-E24. 15363
2. 1808514. 1585825. 15329
3. 1797215. 1562426. 14707
4. 1783916. 1548827. 14011
5. 1774917. 1636028. 13663
6. 1764318. 1440929. 13140
7. 1750619. 1733830. 17413
8. 1656520. 1717231. 16937
9. 1650021. 1604732. 15092
10. 1591622. 1673033. 15074
11. 1571323. 1669234. 15219
12. 804-E

2. Mr. Danilo R. Buenaventura, Branch Clerk of Court, MeTC, Branch 30, Quezon City, be FINED P1,000.00 for his failure to submit the required Semestral Docket and Inventory of Cases with a warning that a repetition of the same act in the future will be dealt with more severely.

The Court accepts the findings of the OCA and concurs with it in its recommendation.

Indeed unacceptable is the explanation of Judge Villanueva. The Court is not unmindful of and does realize the heavy caseload that confronts most courts; it is for this reason precisely that it has been most sympathetic in acting on requests for extension of time submitted by judges. The period for the resolution of cases, however, is a mandate that cannot just be ignored even on account of pressure of work. The Court must still be informed by the judge of his difficulty in meeting the prescribed deadlines and of the necessity of having the periods thereof correspondingly extended. Almost invariably, the Court responds favorably and grants a reasonable time for compliance with the rules but it would be wrong for a judge, on his own, to pass by a duty incumbent upon him.1âwphi1.nêt

It would additionally appear that Judge Villanueva has disregarded Administrative Circular No. 3-903 requiring all trial courts to adopt the mandatory continuous trial system in accordance with (1) Administrative Circular No. 44 to the effect that trial courts should, after arraignment, fix the specific dates needed to complete the presentation of evidence by the parties and conduct the trial without unnecessary postponements, and (2) Circular No. 1-89,5 which has established the guidelines to be observed by the trial courts in the conduct of such trials.ℒαwρhi৷

In his case, Danilo R. Buenaventura did not heed Administrative Circular No. 10-946 directing Clerks of Court and Branch Clerks of Court to submit a docket Inventory Report every semester. The Court agrees with OCA that his similar excuse of a heavy caseload in their branch is not a valid justification for the infraction.

WHEREFORE, for failing to so act seasonably as aforementioned on the cases pending before him, Judge Francisco Villanueva is imposed a FINE of Five Thousand (P5,000.00) Pesos. For failing to submit the Semestral Docket and Inventory of Cases, Clerk of Court Danilo R. Buenaventura is imposed a FINE of One Thousand (P1,000.00) Pesos. Any further infraction by either respondent will be dealt with severely.

SO ORDERED.

Davide, Jr., C.J., Bellosillo, Melo, Puno, Kapunan, Mendoza, Panganiban, Quisumbing, Purisima, Pardo, Buena, Gonzaga-Reyes and Ynares-Santiago, JJ., concur.


Footnotes

1 Rollo, pp. 2-3.

2 Rollo, p. 3.

3 Dated 31 January 1990.

4 Dated 22 September 1998.

5 Dated 19 January 1989.

6 Dated 29 June 1994.
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